Job Information
As a Property Management assistant, you will support the team to provide an efficient and courteous, technical property helpdesk service to Schools and building users by undertaking a full range of administrative tasks, back-office functions and maintenance of corporate information systems.
Using knowledge of building, electrical and mechanical repairs, give instructions to appropriate Contractors to action repairs including the allocation of response times and calculate an estimated cost of work.
You will also be responsible for producing various reports including, but not limited to, the Planned Preventative Maintenance (PPMR) monthly reports, reports of building defects and financial statements to customers.
The role also includes some financial tasks in compliance with financial regulations using corporate financial systems, such as creating requisitions and invoices, processing invoices for payments and ensuring work requests are allocated to the correct budget codes.
Requirements of the job
● NVQ level 3 or equivalent in Administration
● Good standard of general education with evidence of competence in literacy and numeracy.
● Experienced in the use of Microsoft Office applications, particularly in Microsoft Excel.
● Excellent communication skills, both verbal and written skills.
● Ability to organise, and manage workload, and work on your own initiative without constant supervision.
Why choose us?
We have some outstanding benefits and perks to offer you, including:
-26 days annual leave plus public/bank holidays, rising to 31 days after 5 years of service (pro rata for part-time employees)
-Automatic enrolment into the Local Government Pension Scheme
-Flexi scheme (if applicable) – up to 2 days flexible leave available per month (pro rata for part-time employees)
To see all our excellent benefits and perks, please click here.
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Further information
Please note that this is a full time position but applications on a secondment or part-time basis would be considered for the right applicant.
For guidance on completing your application and for information about our Equality and Diversity principles, please see the attached guidance notes here.
We are proud to be an equal opportunities employer. We operate a guaranteed interview scheme for disabled applicants who meet the essential criteria. If you wish to notify us of your eligibility for this scheme, please email hrrecruitment@northumberland.gov.uk or ring 01670 623930 with your name and the job title you have applied for and one of the recruitment team will ensure this is factored into the shortlisting process and kept anonymous. If you have a disability and would prefer to apply in a different format, please see the alternative methods below. This information will be treated as confidential and will only be used to check that you meet the essential requirements of the post.
Alternative application format:
British Sign Language: northumberlandcc-cs.signvideo.net
For those with speech difficulties or hearing loss: Text relay service dial 018001 01670 623930
