Job Information
An opportunity has arisen for a full time Administrative Assistant within the Chief Executive's support office.
This is a busy admin team and your role within it will be to ensure that the day to day essential administrative tasks are carried out.
Your tasks will include:
- Acting as a point of contact for internal/external customers by telephone/email/in person
- Contributing to and maintain management information systems that support the aims of the service and the organisation
- Providing support for specific professional, service led or high profile projects as directed.
- Effective preparation of documentation from information provided to you.
- Distribution of documentation and actions and monitoring thereof
- Attending meetings and transcription of accurate notes and follow up actions
- Responding to more complex or detailed enquiries both verbally and in writing
- Information gathering activities and research
- Other admin tasks eg arranging meetings and visits with external organisations.
- You will have a working knowledge of Microsoft (Excel/Word) and Google Mail/Sheets/Documents
- In accordance with service demands provide office administration tasks such as typing, petty cash, photocopying, scanning and uploading on to electronic client records.
- Deal with incoming and outgoing post in accordance with established procedures
- Organisation of your work without/or limited supervision, managing interruptions/conflicting demands and the ability to deal with change are all essential in this role.
This is an extremely supportive, collaborative team where effective communication is essential and commitment to providing a quality service is expected.
We have some outstanding benefits to offer you, including:
26 days annual leave plus public and bank holidays (rising to 31 after 5 years of service)(pro-rata for part-time employees)
Automatic enrolment into the Local Government Pension Scheme
Flexi scheme applicable to majority of roles
Local government discount schemes available to all employees with offers at local businesses along with various national brands
A commitment to work-life balance offering flexibility through various schemes including job sharing, home working, flexible working, part-year working, and compressed hours
Car Leasing Scheme
Please visit: https://www.northumberland.gov.uk/About/Working-for-Northumberland-County-Council.aspx for more information regarding our benefits.
We are proud to be an equal opportunities employer. We operate a guaranteed interview scheme for disabled applicants who meet the essential criteria. If you wish to notify us of your eligibility for this scheme please email hrrecruitment@northumberland.gov.uk with your name and the job title you have applied for and one of the recruitment team will ensure this is factored in the shortlisting process and kept anonymous. If you have a disability and would prefer to apply in a different format or would like us to make reasonable adjustments to enable you to attend an interview please also let the team know.
