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Admin Assistant (Safeguarding Minute Taker)

Please Note: The application deadline for this job has now passed.

Job Information

We are looking for an Admin Assistant - Level 4 (Safeguarding Minute Taker)

The successful candidate will be based within the Central Admin Team for Adult Services, providing support to the Safeguarding Adults Team as their dedicated minute taker. They will be line managed by an Admin Officer and be part of a team of Admin Assistant colleagues.  

In this position, you will:
  • Organize, prepare for, and attend meetings and case conferences, taking appropriate minutes and undertaking any necessary follow up actions in the form of documentation/reports e.g. Safeguarding minutes, action plans etc. These would usually be meetings concerning an adult at risk and involve input from organisations with distressing and emotional content. 
  • Ensure the main database for service user information (SWIFT) is accurate, completing documentation (both paper and computer based) which is detailed and specific in order to maintain accurate records and financial budget information. 
  • Undertake computer input providing updated information about service users as appropriate e.g. updating SWIFT contact notes. Assisting wtih the development of new processes/systems to improve service delivery. 
  • Propose administrative changes to enhance the work flow for the team. 
  • Take part in working groups relevant to the area of work. 
  • Be able to meet the physical demands of the role as well as adhering to GDPR and Data Protection Act.  


Please refer to the job description and person specification for full details. 

Role / Grade  
Contract Type 
Hours 
Team Name 
Base 
Number of Positions 
Admin Assistant – L4 
12 months fixed term – temp 
30  
Central Admin Team 
Foundry House, Bedlington 
1 

For an informal conversation about this role please contact the following hiring managers on (via One Call): 01670 536400 
  • Central Admin Officer (Line Manager) – Chloe Simm  
  • Countywide Admin Manager/Service Manager Deputy - Claire Hunt 
  • Countywide Service Manager – Natasha Dawson  

Essential Criteria: 

  • RSA IIl Typing / NVQ 3 or equivalent qualification (5 GCSE’s) 

  • Someone who can be flexible with their weekly working pattern – a fixed shift pattern will be agreed upon hiring e.g. Mon-Wed 8.30-5pm, however it is highly desirable for the successful candidate to be able to swap their working days as/when able to, in order to meet the needs of the busy service.  

  • We can be flexible with the days worked as long as the full weekly hours are met. 

  • It is highly desirable you are a car driver. 

  • Secondments can be considered for internal staff, as long as approval is sought from their line manager prior to applying. 

  • You must have the ability to work outside normal working hours if the role requires to do so in future – we currently have no requirement to work evenings/weekdays.  

Northumberland is world-renowned as a visitor destination and an ideal location to strike a perfect work/life balance. There is no better way of enjoying the picturesque scenery and stunning coastline than on an everyday basis! 

Northumberland County Council’s (NCC) vision is “To make Northumberland a county which you regard as a great place to live, in which you can access the activities you enjoy, whilst having the opportunity to learn and thrive”. 

Why choose us? 
We have some outstanding benefits to offer you, including: 
  • 26 days annual leave plus public/bank holidays, rising to 31 days after 5 years of service (pro rata for part-time employees) 
  • Automatic enrolment into the Local Government Pension Scheme
  • Flexi scheme (if applicable) – up to 2 days flexible leave available per month (pro rata for part-time employees)
  • Local government discount schemes available to all employees with offers at local businesses along with various national brands
  • Commitment to work/life balance offering flexibility through various schemes including job sharing, flexible working, term-time only, and compressed hours 
  • A range of salary sacrifice schemes are available 
  • Staff networks - run by staff, for staff, providing opportunities for peer networking, mutual support, staff development e.g. Apprenticeship, Armed Forces, ASD, Enable (disability), LGBT+, Menopause, Mental Wellbeing, Racial Equality 

Further information 
We are proud to be an equal opportunities employer. We operate a guaranteed interview scheme for disabled applicants who meet the essential criteria. If you wish to notify us of your eligibility for this scheme, please email hrrecruitment@northumberland.gov.uk or ring 01670 623930 with your name and the job title you have applied for and one of the recruitment team will ensure this is factored into the shortlisting process and kept anonymous. If you have a disability and would prefer to apply in a different format, please see the alternative methods below.  This information will be treated as confidential and will only be used to check that you meet the essential requirements of the post.    

Alternative application format: 
British Sign Language: northumberlandcc-cs.signvideo.net   
For those with speech difficulties or hearing loss: Text relay service dial 018001 01670 623930 

Although we advertise on North East Jobs, and other websites, your application process will be directed to our Tribepad system.  Please note that all communication regarding your application for this post will be sent to the email address that you have registered on Tribepad, including your invite to interview if you are shortlisted. Please check your emails regularly, including Spam/Junk, after the closing dates for notifications

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