Please Note: The application deadline for this job has now passed.
Job Information
ROLE OF THE JOB
- Assist with the organisation of the work of a small group or team of staff, delegating work appropriately, providing clear guidance and motivating staff to achieve service objectives and quality standards.
- Individually and as part of the team provide general office support, handling mail, dealing with callers/visitors, filing, photocopying, collation, fax, lamination, binding, maintaining and issuing stock in accordance with corporate and service standards.
- Develop administrative systems to meet specific local requirements.
- Maintain information systems such as filing, service, client or asset records, booking systems and reference materials in a manner that ensures accuracy, confidentiality, rapid access and ease of use.
- Assist with more complex support work to investigate, collate, record, manipulate, extract and distribute data in accordance with predetermined boundaries or as instructed.
- Respond to more complex or detailed enquiries both verbally and in writing.
- Arrange meetings, attending and taking accurate, straightforward notes as requested.
- Arrange corporate hospitality and organise accommodation and travel for service staff as requested.
- Process accounts for payment, reconcile errors and omissions and liaise with suppliers as necessary.
- Ensure care and reconciliation of petty cash and other amounts of cash or cheques.
- Deal with external sources (clients, suppliers, public, other public bodies) resolving non-routine queries and problems.
- Prepare material for committees, working groups, team meetings.
- Maintain imprest accounts and local accounts in accordance with Financial Regulations.
This is a Fixed Term position until the 30th September 2025
Why choose us?
We have some outstanding benefits and perks to offer you, including:
- 26 days annual leave plus public/bank holidays, rising to 31 days after 5 years of service (pro rata for part-time employees)
- Automatic enrolment into the Local Government Pension Scheme
- Flexi scheme (if applicable) – up to 2 days flexible leave available per month (pro rata for part-time employees)
- To see all our excellent benefits and perks, please click here.
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Further information
Please note that this is a part time position.
For guidance on completing your application and for information about our Equality and Diversity principles, please see the attached guidance notes here.
We are proud to be an equal opportunities employer. We operate a guaranteed interview scheme for disabled applicants who meet the essential criteria. If you wish to notify us of your eligibility for this scheme, please email hrrecruitment@northumberland.gov.uk or ring 01670 623930 with your name and the job title you have applied for and one of the recruitment team will ensure this is factored into the shortlisting process and kept anonymous. If you have a disability and would prefer to apply in a different format, please see the alternative methods below. This information will be treated as confidential and will only be used to check that you meet the essential requirements of the post.
Alternative application format:
British Sign Language: northumberlandcc-cs.signvideo.net
For those with speech difficulties or hearing loss: Text relay service dial 018001 01670 623930
Although we advertise on North East Jobs, and other websites, your application process will be directed to our Tribepad system. Please note that all communication regarding your application for this post will be sent to the email address that you have registered on Tribepad, including your invite to interview if you are shortlisted. Please check your emails regularly, including Spam/Junk, after the closing dates for notifications.
